Unternehmenssicherheit durch Nutzerakzeptanz

Safety is a hot topic in the technology industry today for good reason. According to the UK insurance company Lloyd’s , cyber-attacks cost up to $ 400 billion a year , and the damage caused by the attacks. Any new breach seems to be any one of the previous ones, driving an ever widening gap between the public and the organizations to which it entrusts its data.

So what does a company do in 2018, which wants to be innovative and agile, but at the same time wants to protect itself from such problems (and always hopes to be unaffected itself)?

As Dropbox Business Solutions Architect, I know the recurring question: „How Does Dropbox Business Protect My Data?“ My answer is always the same: the best, safest app is that which is actually accepted by users.

For some, this may be the most user-friendly user behavior. We call it the positive safety cycle: acceptance = control.

Without question, the industry is plagued by empty buzz words. One of the newest and already the most worn: Shadow IT . The term describes an IT system in which employees use a software or platform that has not been officially authorized. My opinion is this: Every IT is shadow IT today.

It used to be that employees could not decide freely which software to use, but to use the programs provided. But with today’s user-centric tools and the ever-increasing number of SaaS companies, teams can now develop new, faster, and better workflows independently of the IT department.

This change comes with a fundamental problem that keeps IT executives sleepless on a regular basis: how do I secure all the data and systems? The obvious way to block entire domains is of no use to anyone, because users are flexible and resourceful when it comes to bypassing such locks. Everyone works differently and the use of different technologies and processes helps to achieve the respective goal. Flat rates are therefore not a good choice. In addition, for some reason, employees choose the software they use-most of the time, making their work much easier and making users more productive.

But when the IT department gets in touch with the rest of the company and everyone works together, great things can happen. The employees feel taken seriously and that alone can make teams significantly more effective. Promoting more effective work practices for your employees also fosters cross-team collaboration and removes barriers to business growth. So why not just take the programs your employees are already working on and with which they have increased their productivity, and work out a system to secure that software? As a result, users do not feel constrained or constrained and are not tempted to somehow bypass restrictions imposed by the IT team.

Tools like Dropbox Business give you the ability to take the simplest and most important precautions against phishing and hacking attacks – such as mandatory two-factor authentication, single sign-on (SSO), web session control, password rules, app-level security partners, and more easy to implement.

These tools provide a basic level of protection and help promote a safe work culture in your organization. Together with safety training for the “ human factor „, which trains your employees as a bulwark against cybercrime, your organization is thus perfectly prepared against hacker attacks.

The cloud is an opportunity to centralize corporate data while still being accessible while on the move. However, this also includes the possibility that our old Internet habits are maliciously exploited. But these hacks should not be feared, but fight . Instead of worrying about the programs that are used on their own, they prefer to support their employees in their productivity, no matter where and with what devices they work.

Dropbox Business provides you with just that. It’s designed to give your employees creativity, productivity, fun and focus while keeping IT quiet because it knows the company is using a safe and successful solution.

Learn more about how dropbox business can give your team the freedom to work safely and unleash their creative ideas without jeopardizing the company’s data security .

So we have prepared a webinar in which we discuss this topic in more detail. You can see it here . (In English)

Abhishek Lahoti is an Enterprise and Channel Solutions Architect for Dropbox Business and helps our clients develop integrated and optimized solutions based on our technology. He has worked with companies in a variety of markets, delivering solutions that meet all business needs with his product, marketing, and conversion expertise.